Executive Assistant Job at Lokad

We are looking for an Executive Assistant that can enhance the team’s effectiveness by helping our team members run their schedules smoothly, providing support, information, administrative and operational support, and generally being an invaluable help for the whole team by helping “run the house”.

We are starting to create a small department with high-level assistants that are not limited to one kind of task and are willing to help with everything they can put their hands on. We’re also looking for people that are not afraid of trying new technological tools and doing tasks they’ve never done before. If you think that you’re able to multitask, prioritize, while being helpful, personable and motivated, by all means, read on!

To apply, send your resume to contact@lokad.com

Lokad is a company created in 2008 and specialized in supply chain optimization. We help companies from different sectors (aeronautics, fashion, automotive, e-commerce…) to forecast and make decisions regarding their inventories. The majority of our clients are based outside of France, mainly in North America and Europe. Our team of about 50 people is entirely based in Paris, but composed of international profiles, mostly engineers. Lokad is growing rapidly and is always looking for people who can grow with the company.

Core Responsibilities

  • Maintaining appointment schedules; making all arrangements for meetings, teleconferences, and travel.
  • Managing and filtering phone calls, mails and emails.
  • Providing administrative and operational support, liaising with the accountant and maintaining impeccable archives.
  • Acting as a coordinator of information and communication, and a central point of contact for all administrative needs.
  • Assisting in organizing events and social gatherings.
  • Prioritizing and coordinating multiple work activities with the ability to meet deadlines.

Additional areas of activity

  • Assisting the Sales & Marketing department with freelancers’ organization and possibly prospect qualification or mailing campaigns.
  • Assisting in employees’ onboarding or leaving.
  • Assisting in billing and managing contracts and legal documents.

Required skills

  • Bright and highly energetic, with a passion to organize and optimize a team’s work environment.
  • Ability to use initiative, judgment and offer suggestions and improvements to processes.
  • Strong relationship management skills, within the team or with customers.
  • Very detail-oriented, able to deliver flawless execution of administrative activities.
  • Able to prioritize and be flexible in response to changing priorities.
  • Advanced knowledge in Microsoft office suite. Good computer skills (Wikis, CRMs, task management tools…).
  • Strong communication skills. Impeccable command of English and French, oral and written.
  • Highly reliable and professional. Able to maintain confidence and protect operations by keeping information confidential without fail.
  • Graduated from a college or university, or with good administrative Education.
  • Ideally, 3+ year of relevant administrative experience.